Link Go Getter with Expert M

How to link Go Getter with Expert M

In the article below, we will focus on how to link Go Getter with Expert M.
Currently, Expert M only supports UBL import.

What do you need to successfully use this integration:

• The name of the accounting package used by your accountant
• The frequency at which the invoices should be sent
• The e-mail address the invoices should be sent to

Establish the connection: 

• Log in to the admin panel and go to the "Integrations" tab.
• Navigate to UBL and select "Configure".

• On the next page, enter a start date (all invoices from this date onwards will be exported).
• In the second field, you select the UBL version supported by your accountant's software. 

• Select "Next".

On the next page, you can choose between manual or automatic export, we opt for automatic export.

• Adjust the frequency of exports. This can be daily, weekly or monthly.
• If you choose weekly or monthly, you can also specify the day on which the export should take place.

• After adjusting the settings, select "Next".
• Finally, fill in the e-mail address the invoices should be sent to. 
• Select "Save". 

If you have followed the steps correctly, your outbound invoices will now be automatically delivered to your accountant.

• After completion of the preceding steps, you will receive the following e-mail in your mailbox.
• Click on "Download" to download the UBL files in zip format.

• Open the file in order to extract the documents. 

Import UBL files into Expert M: 

File location:

• Open Expert/M. Navigate to "Tools" - "Import external applications" - "Import UBL".
• The "File location" window will open on your screen.
• The wizard will first show you a welcome screen. Upon clicking "Next", you will be directed to a screen where you can specify the location of the UBL file. You have the option to choose an entire folder (via the "File location" feature), which will result in the importation of all UBL files in the selected folder. Alternatively, you can select a single file.
• Click "Next".

Journals:

• On the following screen you are able to define the financial year, accounting period, VAT period and the desired journals. Previously configured journals will be suggested here, as well as the current accounting and VAT period from Expert/M Plus, which you can still modify. Take advantage of the option to select all periods and purchase/sales journals already created in Expert/M Plus. 

• Furthermore, it is possible to opt for the "Batch Processing" feature. By doing so, you can avoid confirming every action on the confirmation screen, and all documents that are free from errors or warnings will be processed without delay.
• Click "Next".

Relocate files:

• On the following page you are able to determine what you wish to do with the processed UBL files.

• Understanding the difference between reading on success and reading on error is crucial. Regardless of whether the processing was successful or not, you have the flexibility to choose between moving the files or keeping them. Additionally, in case of successful processing, you may opt to delete the files as well.
• If all settings are correct, choose "Next". On the following page, select "Start processing" in order to confirm. 
• When importing a file into Expert/M Plus, if the customer or supplier does not exist or if the company's number or name and address details cannot be found, you will be presented with an overview of existing customers or suppliers. You will need to select either "Create new customer/supplier" or "Link" to connect with an existing customer/supplier.
• You will then be redirected to the document processing screen.

Document processing screen:

• In the document processing screen, you can still make a limited number of adjustments before the document is forwarded to Expert/M Plus purchases/sales. You are also shown a preview of the invoice or credit note in question.
  
  • Editable fields in purchases: date, due date, your reference, our reference, OGM (transfer with structured message), rate (foreign currency only), general ledger account, VAT code, VAT percentage and VAT grid (depends on general ledger account).
  • The option "Book CN positive" appears for a purchase next to the "Document type" field if you import a purchase credit note.
  • Editable fields on sales: date, due date, your reference, our reference, OGM (transfer with structured message), rate (foreign currency only), general ledger account, VAT code, VAT.

• To prevent unintended cancellations of multiple documents, avoid clicking "cancel" during folder import. Doing so will not only cancel the current document, but also all subsequent ones. Any confirmed documents will remain unchanged and transferred to Expert/M Plus. Consider using the "processing in group" feature as an alternative.
• When the print preview in PDF format appears on the top rather than beside the document processing screen, the status report in Expert/M Plus may indicate that the PDF is being used by another application. Despite this, the document will still be incorporated in Expert/M Plus. However, selecting "Open attachment" in the input purchases/sales could result in another error message. 
  • You must therefore set the following in Adobe Reader: Choose Edit - Preferences - Internet, select Display PDF in browser and select OK.
  • If you are working with version XI of Adobe Reader, you need to complete the following steps: Choose Edit - Preferences - Internet, click on the link "configure your browser to display PDF documents in an Adobe product". In this section you will find instructions on how to configure your browser.

Status report:

• Upon confirming or cancelling, the UBL wizard will progress to its final screen.

• To access the status report, simply click on the "Print report" button. The report will display the number of successfully imported purchase and/or sales documents, as well as the total number of imported documents. Additionally, any errors or warnings will be included in the report.

Expert/M Plus:

• The imported documents can be retrieved, consulted, deleted, printed, ...a.o. via the menu Journals, Purchases/Sales in Expert/M Plus.
• When accessing an imported document in the purchases or sales entry, you can easily view its attachment by clicking on the "Open Attachment" button.
• All imported documents are stored in a digital archive and are stamped with a document number.
• The digital archive is located in: C:\KluwerData\FinFisc\Office\Files\fileocode\Epp\InvoiceScan\PurchaseofSale