Expenses

In this section, we go into how you can manage your outgoing payments, and markdown your purchase invoices.

If you click on payments - expenses in the menu, you will go to the screen where all unpaid or partially paid purchase invoices and credit notes are listed.

1. Unpaid

This tab provides an overview of all unpaid expenses. For each invoice, the following information is listed:

Type: The unpaid expense can be an open invoice or a credit note.

Document number: The document number of the outstanding issue.

GMO Reference: Structured communication associated with unpaid expenses.

Value Date: The date your supplier saved the document.

Deadline: Date on which the payment must be made.

Relationship name: The name of the supplier concerned.

Total amount: The total amount of the document.

Amount paid: The amount already paid.

Amount due: The amount still due.

Status: You can see here if the invoice is partially or totally unpaid.

Actions: If you click on the 3 dots, you will get the following options from the drop-down menu:

1. Manual payment: Manually mark the document as paid.
2. Assign payments: Manually assign the document to a payment.
3. Amortization: allows you to write off all or part of the document.

 

2. Unpaid due

This tab provides an overview of all expenses that have not yet been paid and are past due. For each document, the following information is listed:

Type: The document can be an invoice or a credit note.

Document number: The document number of the open question.

GMO Reference: Structured communication associated with unpaid expenses.

Value date: The date your supplier saved the document.

Deadline: Date on which the payment must be made.

Relationship name: The name of the supplier concerned.

Total amount: The total amount of the document.

Total amount paid: The amount already paid.

Total amount due: The amount still due.

Status: You can see here if the invoice is partially or totally unpaid.

Actions: If you click on the 3 dots, you have the option to send a reminder.

1. Manual payment: Manually mark the document as paid.
2. Assign payments: Manually assign the document to a payment.
3. Amortization: allows you to write off all or part of the document.

 

3. Creditors

This tab gives you an easy overview of all the suppliers you still owe money to. For each supplier, the following information is listed:

Supplier: The name and number of the customer who owes you money.

Total amount paid:

Total amount due:

Amount payable:

4. History
This tab provides an overview of all expense documents that have already been paid. All these documents are therefore linked to a payment and no longer have a balance to pay. The following information is listed by document:
Type: The document can be an invoice or a credit note.

Document number: The document number of the expense paid.

GMO reference: The structured communication associated with the expense paid.

Value date: The date the document was saved.

Deadline: Date on which the payment must be made.

Reference name: The name of the customer in question.

Total amount: The total amount of the expense paid.

Amount paid: The amount already paid.

Amount due: The amount remaining to be paid. In this tab, this amount will always be €0.00.

Status: You can see here that all the documents listed in the tab have been paid in full.