Guidelines for the use of Go Getter Expenses

In this article, we will discuss some tips & tricks on how to upload invoices using Go Getter Expenses.

Scanning of documents

Using Go Getter Expenses, one is able to scan and then upload documents such as invoices. Go Getter Expenses will check these documents and classify them in the right place. Some guidelines to follow while scanning are listed below:

• A PDF can contain multiple invoices, but they can only be of the same kind:
  • Purchase invoices
  • Sales invoices
• An optimal scan requires a minimum resolution of 300 DPI
• The file should not be larger than 15 MB
• The name of the file may only consist of a maximum of 99 characters
• Type of documents accepted:
  • "pdf", "tif", "jpg", "rtf", "doc", "docs", "xls" en "xlxs"

Mailing of documents

You can also mail documents in a structured manner so that they are processed and enter your administration. The e-mail address to which you send the mail should only be in the "TO" box and certainly not in the "BCC" box. The subject of the mail ensures that the type of document can be identified. If no subject is attached to the mail, the document will be processed as a purchase invoice. Below is the list of subjects for each document type:

• Purchase invoices:
  • "Purchase" or "P"
  • "Aankoop"
• Sales invoices:
  • "Sales" or "S"
  • "Verkoop" or "V"
• Declarations:
  • "#PD"
• Purchase Reverse Billing:
  • "#RB" or "#RBP"
• Sales Reverse Billing:
  • "#RBS"

One batch will be created per invoice being forwarded. One can specify the subject "PD" if one wishes to merge multiple documents belonging to one invoice.

Go Getter Expenses App

Through the app, you are able to take photos of your documents. These will then be processed and digitised by Go Getter Expenses. After scanning your documents, you can access them in your Go Getter platform under the "Documents" tab. Read more...